Dental Patient Payments Made Easy: QuantaPay Features, Plans & Pricing

Collecting from patients always feels delicate: You want to be sensitive to their needs and circumstance, but you’re also a place of business that needs revenue. That’s why so many dentists are turning to software like QuantaPay. Automated patient payment makes collecting seamless for patients, and better for your cash flow.

Manual payment systems are slow, tedious, and prone to errors. When inefficiencies compound, you start to see a dip in your dental practice’s revenue. An added kick to the gut? Patients notice friction in the payment process,  and if the experience is frustrating enough, they may look elsewhere.

That’s why dental teams are exploring automated patient payment software: to increase efficiency, reduce manual workload, and create a more positive payment experience.

If you’ve just started researching and landed here, you likely have two big questions: How much does this cost, and what features are included?

We’re here to give you clear, straightforward answers about our competitively priced platform,  including features that are often hard to find.

Key takeaways about QuantaPay features and pricing: 

• Manual patient payment processes slow cash flow, increase errors, and pull staff away from patient care.

• QuantaPay automates patient payments from request to ledger write-back, reducing workload while improving accuracy and security.

• Flexible pricing, including a no-monthly-fee option, makes modern patient payments accessible for practices of any size. 

7 reasons why processing dental patient payments manually is bad for business

Before we answer your pricing questions, it’s important to understand how harmful manual payment processing can be. We say this because we want to encourage you to find an automated patient payment software, even if it’s not QuantaPay. 

Here are 7 common issues with manual payment systems:

1. Paperwork overload for front-office staff

2. Postal delays that slow down cash flow

3. Increased overhead costs (paper, envelopes, ink, postage)

4. Higher risk of errors from manual entry and tracking

5. Missed or delayed payments due to inconsistent follow-up. 

6. Fraud and embezzlement risks with manual handling

7. Staff time spent chasing payments instead of caring for patients

Fragmented, manual systems don’t just slow collections, they pull your team away from patient care and growth-focused work.

What features and equipment are included with QuantaPay?

 Let’s get into what you’re really here for: What QuantaPay does and what’s included. 

• Seamless integration with leading PMS and EHR systems for accurate, reliable data.

• Virtual terminal & free credit card terminal. Accept all major cards,  including Apple and Google Pay.

• Online payments & text/email payment requests. Easy payment links that encourage faster payments.

• Payment plans with automatic recurring payments. Flexible options for patients while ensuring consistent collections.

• Optional paper statements for patients who prefer physical copies. 

• 3rd-party financing integrations. 

• In-house membership plans/subscriptions. 

• Batch payment requests. Send multiple payment links  at once.

• Automatic invoicing so patients receive balances immediately.

•  Instant payment ledger write-back to reconcile directly within your PMS.

• Automated payment reminders to reduce manual follow-up. 

• Two-way patient communication so patients can ask questions and receive real responses.

• Online patient scheduling to reduce inbound phone calls

• Multi-location views, enterprise reporting & branded dashboards for data-driven decisions. 

QuantaPay isn’t just a payment processor. It’s a complete patient payments platform

QuantaPay pricing & plans: Free terminal, low rates, no hidden fees?

QuantaPay offers simple, flexible pricing with no hidden fees. There are three tiers: QuantaPay, QuantaPay Pro, and Group/Multi-Location.

QuantaPay: 

$0/month + processing fees. 

That’s right, There’s  a free option. Features include: 

• Virtual terminal & free credit card terminal

• Online payments & text/email payment requests

• Payment plans, paper statements, and in-house membership plans

•  Ledger write-back & 3rd party financing integrations. 

• Automated outreach & two-way patient communication

• Online scheduling & multi-location views

• Enterprise reporting & white-labeled dashboard

• Processing fees:

  • In-person payments: 2.39%

  • Online payments: 2.89%

QuantaPay Pro: 

$299/month + processing fees.

 Includes all Free plan features, plus:

• Batch payment requests

• Enhanced automated outreach collection

• Two-way patient communication

• Online patient scheduling

• Processing fees:

  • In-person payments: 2.39%

  • Processing fee for online payments: 2.89%

Group / Multi-Location 

Contact us for special pricing and processing rates. 

Designed for larger groups and multi-location practices. Includes all Pro features plus: 

• Advanced Multi-location views

• Enterprise-level reporting

• White-labeled dashboard

QuantaPay works well for solo practices, growing groups, and DSOs of all sizes. There are no hidden fees, and you have the option to pass credit card processing fees to patients where compliant. 

Give your patients the payment experience they deserve: Choose QuantaPay

To recap, we covered: 

• 7 reasons why processing dental patient payments manually is bad for business

• What features and equipment are included with QuantaPay

• QuantaPay pricing & plans: Free terminal, low rates, no hidden fees

QuantaPay provides a hands-free, secure, and modern way to collect patient payments while reducing administrative burden and improving cash flow. 

When you automate patient payments:

• Your team spends less time chasing balances

• Your patients enjoy a smoother, more convenient experience

• You collect more of what you’ve earned

Franklin Pediatric Dentistry shares their experience:

"Quanta Pay has significantly reduced our front office workload, allowing us to focus on patient care. With easy text-to-pay and a convenient dashboard, we've seen more patient payments than ever before!"

Ready to simplify patient payments and grow your practice? Get a free demo and see how QuantaPay can streamline your dental patient payments today.